Procurement and Logistics Specialist

Kyiv
November 7, 2024
Application deadline closed.
Deadline date:
Application deadline closed.

Job Description

MAIN DUTIES AND RESPONSIBILITIES:

Manage procurement functions, such as gathering quotations, market research, receiving deliveries, prequalification of suppliers and vendors and report where necessary
Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed up by staff and fully implemented.
Monitor all procurement activities to ensure they are conducted in a fair and transparent manner, that all processes are fully documented and is in full compliance with HIAS and donor policies
Maintain a transparent and responsive procurement process in generating bids analysis and Purchase Orders, Timely delivery, and Payment requests.
Coordinate with Finance and program departments to ensure integrated internal controls and timely payment of vendors.
Participate and support the team to conduct rapid procurement of all program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
Support and provide appropriate trainings for procurement and program staff to ensure compliance with policies and procedures.
Lead and attend all procurement committee meetings.
Maintain supplier information for regularly purchased items and be informed of current local market conditions.
Ensure that compliance with policies is documented through systematic and random verifications of policy implementation and Procurement records
Ensuring Logistics metrics and reports on operations, vehicle maintenance, mileage and expenses are submitted as required to management
Perform any other duty assigned
source: https://reliefweb.int/job/4108401/procurement-and-logistics-specialist

Company Name
HIAS