Job Description
Design the HR strategy in line the Country Office strategy, ensure its successful implementation
Timely and quality contribution to the development of proposals for funding, writing of donor and audit reports and implementing successfully recommendations feedback.
Implement a robust onboarding program for incoming and current staff to create a positive work experience and a compelling image of the organization
Implement and review Action Against Hunger South Sudan compensation and benefit frameworks ensuring that pay and benefit administration is implemented in line with Action Against Hunger policies and procedures and aligned to the South Sudan a Labor laws.
Design, implement and oversee administrative and payroll procedures which conform to social legislation, Action Against Hunger internal policies and donors guidelines
Provide support and guidance on the recruitment process, design the country office training plan, oversee the staff capacity building and career development efforts are achieved and ensure the performance evaluation program is evaluated and outcomes recommended to the country senior management
Participate in the process of partners selection and validation of Human Resources risk analysis, define modes of Human Resources management with partners the in the framework of joint projects/consortia, validate Human Resources aspects of partnership agreements and ensure the application of innovative Human Resources practices in the framework of partnerships
Ensure contributions are made for Mission Financial Plan and Staff Contracts are timely managed’.
Represent the Mission in external meetings/communication on Human Resources matters and develop a network for the exchange of information and good practices
Consolidate the monthly HR reports of the mission and forwarding it to headquarters
Prepare and monitor the annual budget of the Human Resources department, approve the creation of new positions, calculate costs and financial forecasts related to the introduction of new projects
Check the quality and compliance of the documentation of staff files and ensure that documents archiving is done according to guidelines laid down by Action Against Hunger and its Donors
Setup Performance Evaluation Procedure and create the associated annual schedule, monitor its application and the quality, as well as analyze the outcomes
Adjust and update internal rules and regulations annually and ensure that the consultation with the lawyer and relevant authorities is done
Supervisory Responsibilities
The HR Head of Department will directly line manage the Human Resources Deputy Head of Department, Human Resources Officer(s) and provide technical support to Base Human Resources Managers/Administrators.
Gender Equality Commitments
Foster an environment that supports values of women and men, and equal access to information.
Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
Value and respect all cultures.
Fiscal Responsibility
The position will be a budget holder of staff related costs, manage payroll and benefits for staff.
Physical Demands
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required and in line with Labor Law.
Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
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